Event Invitations: Introducing the Website Builder RSVP Feature

Modified on Thu, 02 Nov 2023 at 02:37 AM

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Organizing an event can be a daunting task, especially when it comes to managing guest lists and RSVPs. Traditional methods of sending out invitations and tracking responses can be time-consuming and prone to errors. 

In this article, we are excited to introduce our new RSVP function on the website builder tool, which will revolutionize the way you manage guest lists and RSVPs for your events. Our new feature is designed to simplify the event planning process, making it easier for you to send out invitations and track RSVPs, all in one place. Read on to learn more about how the RSVP function can help you streamline your event planning and ensure a successful event.



To start using the RSVP function on your website, you'll need to add it to your page as a component. Adding a component is typically done by clicking the "plus" button located between two existing components, which opens a list of available components.  



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 From this list, you can select the Event RSVP option, choose any of the suggested components and add it to your page.  



One of the advantages of the RSVP components is that the suggested list is quite flexible and versatile, making them suitable for any type of event. 


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The first part of the component allows you to add a card cover image and another image holder is available which can be quite useful for adding your company logo or anything related to your event:



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To switch to the settings of the component, you can hover any element on the form and choose the manage event option:


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Or you can choose Event from the left sidebar of the website editor page:


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Here is how the event settings window looks like

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DetailsEvent details are where you provide all the necessary event information to your attendees.
The details section allows you to set up the invitation details and content, such as the subtitle, title, and paragraph. You can also set the timezone and the date and time. Make sure to mark the checkbox if you need to add an end date.


This section also allows you to add a location to your invitation where you can select the location on the map and rename it if necessary:


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And finally, you can set up the RSVP button title:


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Forms: The forms section typically refers to the area where you can input and submit information. Within the forms section, there are several things that can be done to customize the registration form and add fields, checkboxes, and more. 


The first thing you will see here is the RSVP checkmark. By enabling this, you can let your guests to whether they are coming or not. When this checkmark is disabled all responses will be automatically considered as a "yes". Here you can also set the title and options for the actual RSVP:


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Next comes the Contact Form, where you can gather information from your guests such as their name, last name, email, and phone number. The email and phone number fields have default validation so these 2 fields can not be replaced with another type of information:


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The phone number field has the option to make required or remove the required status. The other contact form fields are set to required by default:


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Next up we have the function to add an option for the main guest to invite/bring additional guests with them. Here you can set the link button title and also set the maximum additional guest allowance:


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Scrolling down, you can set up additional questions that allow your guests to provide additional information about their preferences or accommodations. You are free to set up the questions according to your event type and purpose.


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You will see add answer button under each question and if you need to add a new question you can click the "add question" button:


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When adding an answer you will have 3 answer types: a text input, a radio button, and a checkbox:
Event Invitations 15Checkboxes can be added to the registration form to allow users to select from a list of options. This can be useful for things like preferences or multiple options.
Radio buttons are similar to checkboxes, but they only allow users to select one option from a list. These can be useful for things like selecting a preferred language or payment method.
And text inputs allow the guests to give open-end answers to your questions.


And finally do not forget to adjust the submit button accordingly:


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You will have a preview window on the right side of your workspace. This will allow you to view the changes in live time.



Popups

This is the section where you can customize and adjust the message shown to your guests who have RSVP'd "yes" and "no," or set up a message for those who accessed your event registration after the event end date:


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For the best experience and convenience for your guests, you can also enable the option to add the event to a calendar in case of a "Yes" answer, which will provide a link for your guests to directly add the event to their calendar:


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Settingsthis is where you can set up the event status, choose if you would like to be separately notified for each event submission to your email, and more:


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You will also have the option to set a response limit for the registration depending on your subscription plan. The limit will include both yes and no answers:


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And in the end, you can delete the event right from the settings section:


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Next, we have the Guest List section where you can find information about the people who responded to your event. Here you can download the list or manually add a guest to your list:


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You can also use the search bar or filter the guests based on their responses:

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Translation: This is where you can translate your event content into multiple languages.


This section will be available if your website is multilingual.


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